Artist Market and Food & Beverage Vendor Rules & Policies
ABOUT THE FESTIVAL
Benteen Park's Fall Fest is a highly anticipated annual event that embodies the community's lively spirit and commitment to fostering connections among its residents. This festive celebration marks the arrival of autumn, bringing neighbors together to indulge in local delicacies, enjoy entertainment, partake in engaging activities, and support local businesses and artisans.
The Fall Fest serves as a prime example of Benteen Park's dedication to creating an inclusive and welcoming neighborhood atmosphere. It provides a platform for both residents and visitors to experience the warmth and hospitality that define Benteen Park.
FESTIVAL HOURS
Exhibitors must be set up and remain open during all exhibit hours: Saturday, October 26, 2024, from 11am to 6pm.
WHO CAN BECOME A VENDOR?
Artist Market Vendors: All makers of handcrafted items are welcome. Work/products must be of your own design and handmade
Food & Beverage Vendors: All vendors with a valid certificate of liability/proof of insurance are welcome
WHERE DO VENDORS SET UP AT THE FESTIVAL?
Artist Market Vendors: Harvest Market Vendors will set up in the upper soccer fields in Benteen Park. The fields are grass and no one is permitted to drive a motor vehicle on the fields
Food & Beverage Vendors: Food & Beverage Vendors will set up on the paved parking lot in Benteen Park
Exact setup locations will be distributed via email one week before the festival. Day-of volunteers will do their best to assist with setup, if needed.
FAQs
APPLICATION PROCESS
To be considered for the 2024 Benteen Park Fall Fest, please complete the online application in full. This includes submission of your booth fee ($100 for Artist Market, $150 for food trucks, $100 for carts/tents). Incomplete applications will not be considered. Your fee will be returned if you are not selected. The application deadline is October 12, 2024. Any cancellations must be requested by October 5, 2024.
PAYMENT:
Payment should be made at the time of application. Your payment will be refunded if you are not selected.
WHAT’S PROVIDED:
Included in your festival fee:
Artist Market Vendors: A 10x10 footprint for your booth space and at least one promotion on the Benteen Park Fall Fest Facebook and Instagram social media outlets
Food & Beverage Vendors: Space for your food truck or tent, at least one promotion on the Benteen Park Fall Fest Facebook and Instagram social media outlets, and hand wash stations in two locations within the festival footprint, at the locations of the port-a-potties
Vendors are responsible for providing their own tent, table, chairs and other supplies. An additional fee of $50 applies to vendors requiring power.
PROMOTION:
Once accepted, you grant Benteen Park Fall Fest permission to use photos submitted in your application for promotional purposes, both online and in print.
LOAD IN / LOAD OUT:
Vendors will receive load-in and setup information one week prior to the festival. Failure to adhere to the load-in schedule may result in forfeiture of your space without a refund.
VENDOR RULES AND REGULATIONS:
All vendors must adhere to the following rules to ensure a safe, clean, well-regulated, and attractive festival:
General Rules and Regulations:
Vendors must provide their own tent, tables, chairs, and in-tent lighting
Space is limited to vendors with a valid certificate of liability/proof of insurance
The Benteen Park Fall Fest Committee reserves the right to refuse space if the product or booth area is inconsistent with the character of the event
All exhibits must be designed, constructed, and operated in good taste and with public safety in mind. The Festival reserves the right to prohibit or restrict exhibits that are objectionable due to noise, operation, materials, or other reasons. No refunds will be given if restrictions are imposed
Carnival tactics, public address systems, or similar activities are not allowed
Vendors may not sublease their space or display third-party advertising or signage
Decorations must not be fastened to neighborhood infrastructure, trees, or fixtures
The use or distribution of adhesive-backed decals, stickers, helium balloons, glitter, and confetti is prohibited
Motorized vehicles (forklifts, carts, bicycles, scooters, etc.) are not allowed within the event venue
Flyers, brochures, or other advertising materials must be confined to the exhibit area and not displayed in common areas or walk paths
Vendors are responsible for maintaining sanitation within their booths and disposing of trash in designated receptacles. Booths must be cleaned of all debris at the event’s conclusion
Benteen Park Fall Fest is not responsible or liable for damages including but not limited to loss suffered before, during, or after the event as a result of the display of Vendor’s work, equipment, or material
There are no refunds or rain checks due to inclement weather
If Benteen Park Fall Fest guidelines are not upheld, Vendor’s space will be closed immediately, and funds will not be refunded
Artist Market Specific Rules:
Artist booths must remain within a 10x10 space
Space is limited to vendors who sell only self-produced artwork and products
Food & Beverage Vendor Specific Rules:
Vendors must furnish their own tent, tables, chairs, and in-tent lighting, and other supplies to meet all Food Service Rules and Regulations required by the Georgia Department of Public Health, Fulton County Health Department, and other applicable ordinances for Outdoor Events
Vendors must adhere to all applicable food service laws, including but not limited to, the Georgia Department of Public Health Food Service Rules and Regulations and O.C.G.A. Title 26, Chapter 2, Article 14
The festival will provide hand wash stations in two locations within the festival footprint, at the locations of the port-a-potties. These hand wash stations do not use potable water. Vendors requiring potable water for cooking or washing dishes must bring their own supply.
POLICIES
HOLD HARMLESS AGREEMENT:
By submitting application materials and signing this Agreement, Vendor agrees to hold Benteen Park Fall Fest, South Atlantans for Neighborhood Development, its Board of Directors, staff, volunteers, and the City of Atlanta harmless for any and all losses, expenses, demands, and claims against the Festival sustained or alleged to have been related to the Benteen Park Fall Fest. Vendor acknowledges that the Benteen Park Fall Fest, its Board of Directors, staff, volunteers, and the City of Atlanta are not responsible for any personal injury, illness, property damage, or loss of property that may occur during the Festival. Vendor further certifies that Vendor and Vendor property, equipment, and vehicles are properly insured for any losses incurred and/or damages caused by Vendor or any party. Vendor also agrees to comply with all applicable food service laws and regulations, including but not limited to, the Georgia Department of Public Health Food Service Rules and Regulations and O.C.G.A. Title 26, Chapter 2, Article 14.
Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Benteen Park Fall Fest are incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted. The parties may mutually agree to modify this agreement only by signed written agreement. No oral modification or agreement outside the scope of this agreement is binding.
No Agency, Partnership, or Joint Venture Created – This Vendor is an independent operator, and no agency, partnership, or joint venture relationship is created by the Benteen Park Fall Fest. The Vendor, its owners, employees, or other agents shall not represent themselves as representatives of the Benteen Park Fall Fest. Vendor shall not enter into any contract or agreement that would cause the Benteen Park Fall Fest to be liable in any way. Vendor shall hold the Benteen Park Fall Fest harmless from any cost or liability it may incur with the production of merchandise.
WEATHER:
The Benteen Park Fall Fest is an outdoor rain-or-shine event. Benteen Park Fall Fest makes no guarantees regarding actual festival attendance or potential financial success. The Vendor agrees that in the event of acts of God, storms, floods, high winds, gales, or hurricanes, neither the Festival nor any of its employees or agents are responsible for loss, damage, third-party damages, claims, or loss to property, persons, or vessels. It is the Event Management’s sole discretion to order an evacuation of the Event or take necessary steps to protect public health and property in the event of an act of God or severe weather warning. The Festival shall have no liability for any damage resulting from storm, wind, water, or other acts of God, or imminent threat thereof, nor from fire, strikes, or lockouts.
Cancellation:
Prior to October 5, 2024, booth fee refunds may be requested via our Contact Form. After October 5, 2024, no refunds are granted.
By completing your application, you acknowledge receipt of and acceptance of the Vendor Rules and Policies as contained in this application.